Grant Reporting Requirements
Progress reports and related questions may be directed to info@brainerd.org.
Purpose of Grant Reports
We depend upon grantee reporting to evaluate progress toward our shared conservation goals. Additionally, grantee reports give the foundation invaluable context for conservation endeavors in our funding region so we can be better grantmakers.
The process of reporting and evaluating often hold negative connotations. At the Brainerd Foundation, we truly see such reporting as an opportunity to learn from our grantees about the successes and challenges we all face. We also view these reports as a potential tool for strategic reflection on what has transpired during the course of the grant term.
Reporting Procedures
Report Timing and Submission. For all grants, a progress report is due nine months after the grant date. If this is a multi-year grant, a report is due nine months after the grant date for the first year, and then nine months after the grant date anniversary for all subsequent years of the grant term. Please submit your report via mail or e-mail.
You may be writing this narrative before the end of the grant term or before all of your goals are realized. Again, we simply ask for your candor and an update on the status of your work at the present time. If significant programmatic or financial events transpire after you send your report, we would appreciate an update after the grant term expires.
Report Length. We ask that you keep your answers brief. We don't expect long reports and we don't expect you to answer every question. The ones you do answer can be addressed in a few sentences or with bullets. All grant reports should include two parts: a narrative report and a financial report. These are described in greater detail below.
Press Coverage. Many grantees choose to include related news clippings along with a report. We are most interested in the overall advancement of issues and campaigns rather than, for example, the number of times an organization is mentioned in the media. We especially appreciate the willingness of organizations to bring new or untraditional spokespeople to the fore to speak on behalf of conservation issues. We realize this often means suspension of staff or organizational credit.
Financial Reports
General Support. For grants applied to an organization's general budget, please submit a recent financial statement for the organization showing revenue and expenses for the fiscal year(s) during which the grant funds were spent.
Project Support. For grants supporting a specific project, the financial portion of the progress report should show revenue and expenses, in U.S. currency, for both the project and the organization in the fiscal year(s) during which the grant funds were spent. It should clearly show the amount granted by the Brainerd Foundation and how these funds were expended. For those submitting before the end of the grant term, please show how the grant funds have been spent to date.
Narrative Report
Narrative reporting guidelines vary by funding area. Please select one: